Can Knowledge Management Help Eliminate Employee Mistakes?

By Monica Kohn   |   July 4, 2018
Can Knowledge Management Help Eliminate Employee Mistakes
Few things are more frustrating than your workers repeating the same errors. Repetitive mistakes result in lower revenue and unhappy customers.

Frequently, the source of these errors is a lack of information accessible to your staff. This is precisely the type of situation that knowledge management software will quickly improve.

Knowledge management software will help you establish, maintain, and hone a knowledge base to improve daily operations and avoid employee mistakes. It gathers, sorts, and stores data relating to your customers, employees, products, services, and competitors, and it will help reduce employee errors in three ways.

  1. Make knowledge accessible. When your employees have easy access to correct information, they can resolve problems or customer issues quickly with few or no obstacles. In addition, knowledge management software facilitates the sharing of knowledge throughout the organization. This enhances camaraderie as various employees and experts communicate and collaborate across the platform. As different departments work in harmony towards the same overarching objectives, errors decline and the vital information necessary to achieve goals utilized effectively.
  2. Instill confidence in your staff. With knowledge management software making accurate data available across your organization, you ensure that your staff can make better decisions based on rigorous analysis. Your agents gain confidence in their capabilities knowing that their proposed resolutions are backed by facts and statistics rather than emotion or guesses. For instance, your agents can quickly resolve customer issues with access to product specifications, benefits, and features, as well as the customer’s history. An informed workforce is an empowered workforce. Your employees grow in confidence in executing their tasks and errors decline.
  3. Encourage new ideas. When the same errors occur repeatedly, your staff may be the best resource for finding the solution. When they have access to the data on customer satisfaction and behavior, they can develop new strategies based on accurate facts to achieve desired outcomes.

Increasingly, e-learning is delivering quality content and providing educational benefits to employees. Disseminating the same content across your organization standardizes the messages and reduces human error. Mistakes are eliminated through better education.

Another benefit to knowledge management software?

Your turnover rates may very well decline just as errors decline. You retain better performing employees who are happier and more satisfied with their decision-making. Giving them access to knowledge about the company and customers will quickly increase their productivity as they have more complete knowledge about expectations and how to achieve goals effectively. They will easily acquire knowledge through the availability of quality data gathered, analyzed and stored on with your knowledge management software.